OpenOffice Writer offers a number of useful and full-featured options when it comes to exporting a document as a PDF. Some of these options include setting open passwords and permission passwords on documents you want to protect. Learn how to set security options when exporting an OpenOffice Writer document to a PDF.
Why Set Security Options to a PDF?
Unlike distribution of print and other types of physical media, distributing electronic media is far more dangerous when it comes to copyright and trademark infringement. PDFs are easy to create and distribute to a mass audience but this convenience comes with a price; you have no control over how many people will redistribute your content to others. Setting open and permission passwords is one way to help protect your intellectual property.
Setting an Open Password means that only people who know the password can open the PDF and read, edit, or print it. This is a useful tool for ensuring that only those who should read a document are able to do so.
Setting a Permission Password means that only those who know the password can edit or print the PDF. Of course, you can set combinations of both types of passwords and even specify different passwords for opening the PDF and giving permission to edit and print it.
Set Open and Permission Security Passwords to an OpenOffice Writer PDF
Open any document in OpenOffice Writer that you wish to export to a PDF. Click on
File>Export as PDF from the menu. This opens the
PDF Options window.

In the
PDF Options window, click on the
Security tab. This gives you access to the security passwords options for this particular PDF you are creating.

On the
Security tab, you will notice two large buttons. To set a password for opening this PDF, click on the button labeled
Set Open Password. Writer opens a new window and asks you to specify a
Password and then
Confirm it. When done, click the
OK button and your Open Password is set.

To set permissions for printing and editing the PDF, click the
Set Permission Password button. Again, Writer asks you to specify a
Password and
Confirm it. When you click the
OK button, a number of permission options become available. The
Printing options include:
Not Permitted – This option disallows printing of the PDF unless the user knows the password you set.
Low Resolution (150 DPI) – This option allows printing only in low resolution unless the user knows the password you set.
High Resolution – This option allows the user to print in high resolution.
The
Changes options include:
Not Permitted – No changes to the PDF are allowed unless the users knows the password you set.
Inserting, Deleting, and Rotating Pages – The user may only insert, delete, and rotate pages unless the password is known.
Filling in Form Fields – The user may only fill in form fields in the PDF unless the password is known.
Commenting, Filling in Form Fields – The user may only make comments and fill in form fields unless the password is known.
Any Except Extracting Pages – The user may edit the PDF in any way except extracting pages unless the password is known.
Enable Copying of Content – The user may copy content from the PDF.
Enable Text Access for Accessibility Tools – The user is granted text access to the PDF so that accessibility tools such as text-to-speech may be used.
When you are done choosing your options, click the
Export button and follow any further instructions for creating and saving your new PDF file.
OpenOffice Writer offers a number of convenient security and password options when exporting a document as a PDF. With the ability to set Open and Permission passwords, you can help ensure that your intellectual property, copyrights, and trademarks are safer when distributing electronic media to others.
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